Classes & groups
Class booking system with group class capacity managed for you
Set capacity for each class. Students book online and are grouped into the same class automatically, and full slots close. Instructors see the roster on the calendar. When classrooms are limited, Dolyu also manages capacity for classes that share a classroom.
Calendar · one class
Flow Yoga
Claire
5 bookings combined into one class
01 Instructor-led classes
Shared capacity per class, one class per instructor at a time
In the service settings, set a limit in “Bookings each staff member takes at once” and choose Per person or Per booking. Bookings for the same service, staff member, and start and end time are combined into one class. Outside that class, the staff member still takes one booking at a time.
- Same service, staff member, and start and end time count as one class
- When customers don’t pick an instructor, Dolyu fills classes that already have bookings first
- Overlapping slots with a different start time, or other services in the same slot, still count as a conflict
- Each class appears as one card on the calendar; open it to see the roster and headcount
Sat 10:00–11:00 AM
Claire
Hatha Yoga
7/12
Elise
No appointments yet
Irene
Yin Yoga
5/12
02 Student view
Students book on their own — several classes at once
When capacity is counted per person, remaining spots appear next to each time slot once a student picks an instructor or books a seat. Full slots close. When a booking is submitted, Dolyu checks the spots against the latest bookings.
Choose a time
Morning
Afternoon
- Remaining spots shown next to each slot when counted per person; full slots close automatically
- Optionally let students pick several classes and submit them together — all booked or none
- LINE or email reminders before class
- Students can cancel or reschedule before your deadline
- Spots re-checked against the latest bookings on submit
03 Pricing method
Charge a flat rate per booking, or price by headcount
By default, a service has one price per booking, such as a compatibility reading priced for two. Turn on “Customers choose a headcount” and set a minimum and maximum. Customers pick their headcount when booking, the total is headcount × unit price, and capacity counted per person is deducted to match.
- 01 Flat rate per booking: families, private rooms, small groups
- 02 Headcount × unit price: group classes, events, experiences
- 03 Minimum and maximum headcount set per service
Selected
Anna · 60 min
Claire · 60 min
Based on service settings from demo businesses
04 Shared venues & equipment
Rooms, classrooms, seats: one capacity shared across services
Add a venue or piece of equipment under Resources in the dashboard, set its capacity and counting method, then assign it to a service. Services assigned to the same resource share its capacity. Dolyu adds up all bookings and checks them against the limit.
Aromatherapy Room
Per booking · Capacity 2
Claire
In session
Elise
In session
Irene
No room available
Time Pawnshop
Per booking · Capacity 1
- Per booking: one booking takes 1 spot regardless of headcount; a capacity of 1 means private
- Per person: headcounts from every booking add up, good for seating and events
- Staff keep their own schedules, and the resource caps how many sessions run at once, e.g., 3 therapists and 2 rooms
- Create a separate service per ticket type, assign the same resource, and capacity is combined
05 How to set it up
Two questions decide how you take bookings
How many bookings a slot can take depends on where the limit comes from and how capacity is counted. Choose a setup based on your answers, and Dolyu handles the rest.
01Does the limit come from staff, or from a venue or equipment?
02Is capacity counted per person, or per booking?
-
A Staff-limited
One-on-one
Each staff member takes one booking at a time, prep and buffer time included.
Nails, hair, tutoring
Dashboard settingDefault, no extra setup
-
B Staff-limited + Venue- or equipment-limited
Staff + room
Each staff member has their own schedule, and the number of rooms caps how many sessions run at once.
Massage, spa
Dashboard settingAssign a resource to the service, such as “Aromatherapy Room · Capacity 2”
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C Staff-limited · Per person
Group class
Headcounts add up within a class. A booking for 2 takes 2 spots.
Yoga, dance, baking classes
Dashboard setting“Bookings each staff member takes at once”: 12 people
-
D Staff-limited · Per booking
Small classes and storefronts
Up to 3 bookings per class, regardless of headcount.
Small tutoring classes, in-store reception
Dashboard setting“Bookings each staff member takes at once”: 3 bookings
-
E Venue- or equipment-limited · Per person
Seating
No staff needed. Availability depends only on business hours and remaining seats.
Study rooms, open practice areas, talks
Dashboard setting“No staff needed” + resource counted Per person, Capacity 8
-
F Venue- or equipment-limited · Per booking
Private booking
No staff needed. One booking takes the whole room, and a capacity of 1 makes it private.
Private rooms, music practice rooms, escape rooms
Dashboard setting“No staff needed” + resource counted Per booking, Capacity 1
“Customers choose a headcount” can layer on top of any of these setups.
06 FAQ
Class & group booking FAQ
No. “Bookings each staff member takes at once”, resources, and “Customers choose a headcount” are all built into the standard plan.
US$15 per member per month, billed monthly with no contract. Cancel anytime. Sign up for a 14-day free trial with every feature included. No credit card required.
It depends on where the limit comes from. If it’s how many people one instructor can teach, use “Bookings each staff member takes at once”. If you have a limited number of classrooms, rooms, or spots, use a resource.
You can use both. Say each instructor teaches up to 12 people per class and you have 2 classrooms. Adding a new student to an existing class doesn’t take another classroom. A second instructor teaching at the same time needs the second one.
1 seat. Billing is based on the number of team members in your business. Customers, students, and venues don’t count as seats.
Yes. On the calendar, each class appears as one card that shows how many people have booked. Open it to see each student and their headcount.
Yes. In Booking settings, turn on “Allow multi-slot bookings”. Students pick several time slots and submit them together, and either all are booked or none are. You set the maximum number of slots per booking.
Yes. Students can cancel or reschedule from the booking page until the “Cancellation / reschedule deadline” you set.
Yes. At the reminder times you set, students are notified by LINE or email before class.
Yes. Create two services, each with its own price, and assign both to the same resource. They share one capacity.
For instructor-led classes, we recommend one service with “Customers choose a headcount”, so a single booking can include several people.
“Customers choose a headcount” sets how many people one booking includes and how the total price is calculated. Capacity sets the limit for each time slot. With “Per person”, a booking of 3 takes 3 spots. With “Per booking”, a booking takes 1 spot no matter how many people it includes.
Set “Staff needed” to “No staff needed” and assign a resource counted “Per booking” with a capacity of 1. Once one booking is made, the slot stops accepting others. If you have 2 private rooms, set “Capacity” to 2.
Yes. Adjust that staff member’s schedule, for example to only 19:00–20:30 on Tuesdays. The booking page then opens only during that window. The “Slot interval” (10, 15, 30, or 60 minutes) sets which start times customers can pick.
Dolyu first adds the booking to a class that already has students and still has spots. Next, it looks for the staff member with the fewest appointments that day.
Customers can also book directly in a LINE chat.
Resources
Explore more
- Yoga & Pilates Student self-booking, automatic LINE reminders to cut no-shows, and student notes to review before class, so instructors can focus on lesson prep
- Dance Classes Online class sign-up, automatic reminders that reduce absences, student records, and rebooking reminders, so dance teachers can focus on teaching
- Massage Available times based on service length, customer notes, and rebooking reminders. Take bookings mid-session and avoid double bookings online
- Pricing & plans US$15 per member per month, all features, billed monthly, no contract
Get started
Start your free trial of Dolyu’s class booking system
Customers book on their own and notifications go out based on your settings, so you can get back to your work.
- US$15 per member per month, no per-feature fees
- 14-day free trial, no credit card required
- Billed monthly, no contract
